Showing posts with label Workplace Etiquette. Show all posts
Showing posts with label Workplace Etiquette. Show all posts

Office Visitors

Workplace Visitors
Just when you want to get some important job done and you’ve made a start, it’s uncanny how the office gossip or another equally garrulous person invades your workplace. It can seem that these people monitor your mind and gear their visits to guarantee minimal work output from you. How can you deal with these unwanted visitors without being rude? Try these suggestions for a start:

• If you have an office door, keep it closed when you do not want to be disturbed.
• If possible, try to arrange for someone to intercept visitors and take messages for you.
• Go to others before they come to you. It is far easier to terminate conversations when you are at the other person’s workplace. Saying, ‘I’ve got to go now.’ Will usually suffice.
• If you hear the office talker coming down the hall, jump up from your desk and place yourself diagonally across your office door jamb. Whatever you do, do not allow the person to enter your workspace.
• As noted above, standing discussions take far less time than sitting discussions. If the office talker does gain entry to your office and, Heaven forbid, gets seated, do not sit down yourself. Stay standing and make unwelcoming gestures like looking at your watch or pacing in ever decreasing circles around the intruder’s chair. The intruder will soon leave.
• Practice terminating phrases, such as: Well, then, it seems that…. Or, In essence, it can be concluded that….to give notice to the other party that you want to draw the conversation to a close.
• Observe the nonverbal signals of good time managers, such as closing desk top files or uncrossing legs and moving to the front of the chair. Body language alone can effectively communicate the end of a discussion.
• List matters which require only short discussions with others and discuss them during coffee breaks or over lunch.

Write About Or Link To This Post On Your Blog - Easy Links :
Link Directly To This Post :

Link To The Homepage :
Share |
2 comments
Labels:

Time Saving Strategies at Work


Saving time at the office or workplace is important for at least two reasons. I, you can get more work done, thereby possibly earning you increased salary or promotion; and 2, getting more done makes you feel better about yourself-more competent, more confident. While some of your work duties will involve other people and thus may not be readily changeable, you can start with the aspects which are within your immediate domain, such as telephone calls and travel. Put the following pointers into practice to help you save time.

Calls to others:

• Use the time while waiting for the other party to answer to plan what you are going to say.
• For very complicated calls, write out some brief notes as a rehearsal for the call. What are the reasons for making the call? How long should the call take?
• Use the telephone instead of writing a letter or memo-you can get the response immediately.
• Plan for a telephone call period daily and make calls in bulk.

Calls from others

• Have all telephone calls screened, if possible. Be certain to thoroughly brief the person who will be taking your calls. Courtesy and thoughtfulness on their part can save you time and also goodwill.
• If you do not want to be disturbed, pull the plug on the phone.
• Do not hesitate to tell the other party that you are busy. Establish a mutually agreeable time to ring back.
• When all else fails and you are being bored by a garrulous caller, consider hanging up on the person when you are speaking. Then keep the receiver off the hook. If they ring back, they will think the telephone is out of order.

Write About Or Link To This Post On Your Blog - Easy Links :
Link Directly To This Post :

Link To The Homepage :
Share |
2 comments
Labels:

Long-term planning

Planning your days is the first step to becoming more organized and productive at work and at home. However, longer-term planning is also necessary to accommodate large projects and important events which require lead-up or preparation time. Taking time to plan your career goals is another long-term planning item which all too frequently is neglected. It is only when thoughts of leaving your present work preoccupy your mind that these longer-term plans are likely to receive ample consideration. Rather than put off your planning until these often chaotic and perhaps emotional periods, it’s far better to give your career more frequent and rational consideration.
How can you make your planning for long-term projects and tasks at work more systematic and organized?
Firstly, inquire about yearly planners which are often available from stationery shops or from businesses using this medium to advertise their products or service. Your own employer might also have yearly planners available for employee use. These planners generally come as large printed sheets suitable for posting on a convenient wall near your desk or as desk top plastic mats. If you don’t have the space to accommodate a large planning sheet, make your own smaller version on an index card.
There are several features of the Yearly Planner Chart which are worthy of comment.

• The chart should be easily seen so that you can be reminded daily about major projects and work tasks coming up in the future. Large projects take considerable lead up time and you will probably be all too familiar with the discomfort of late night panic the evening before a major project is due.
• When plotting your commitments, use lead-up arrows to indicate preparation time.
• Place your holidays on the chart so that you can take account of time away from work.
• Make notes on your planner about important birthdays and anniversaries. You might also want to note your children’s school holidays, if relevant.
• Highlight various events using different colors of marking pens.
Thus, to make sure that you are working on schedule and remembering the important jobs and events looming in the future, use a visible and handy yearly planner. Take note of it daily to help you organize your tasks and your time.

Write About Or Link To This Post On Your Blog - Easy Links :
Link Directly To This Post :

Link To The Homepage :
Share |
1 comments
Labels:

Enhancing your work attitude

Workplace Etiquette


People work for various reasons, but if they are not getting basic work satisfaction in the forms of stimulation, challenge, encouragement and reward, then their concentration could well suffer. We all know the difficulty of trying to put our heart into something which is just patently uninteresting, perhaps even boring. Boring tasks are part of most jobs, but these tasks must be done. If your work seems to be more boring and less stimulating and challenging than you would like, then do something actively about the situation.

• Ask yourself if you are in the right job for your skills and abilities. If you think you may not be in the most suitable job, talk with an employment counselor about the possibility of a job change.
• If you are satisfied to stay in your job and suffer boredom daily, think about ways of adding variety to your workday: change the order of your work duties; consider a job exchange with another person in the organization.
• Actively look for new and more effective ways to do the same chore.
• Focus upon the rewards for doing the task. Mentally reward yourself for getting through the really nasty and boring aspects of the job.
• Ask yourself how the job is benefiting you. Look for new ways that you can proper by doing the job more quickly.
• Make the difficult parts of your job a personal challenge. Use relevant rewards and be proud of yourself for persevering to job’s end.
• Break large and difficult jobs into shorter and more manageable tasks.
• Become task and time specific in your work. Keep a log of difficult jobs and the time required to complete them.

Just as a poor work attitude and strong emotional reactions can erode your concentration at work, the basic conditions of your workspace can also cause concentration lapses. It is worthy of brief mention that certain factor in your physical environment can affect your concentration. Ideally, the optimal concentration your workspace should be:
• Free of loud and disturbing noises.
• Physically comfortable.
• Well-lit.
• Well-ventilated.
• As distraction-free as possible.
The first four of these conditions fall more within the province of your employer. The final item, making your workspace as distraction-free as possible, is more likely to be your responsibility. Keep your desk top or work space tidy and clear of concentration disruptors. Re-arrange your work space so that you are not adversely affected by glare, strong drafts, and invasions by work-mates. By re-designing your workspace, you will be pleasantly surprised at the positive change in your concentration powers.

Write About Or Link To This Post On Your Blog - Easy Links :
Link Directly To This Post :

Link To The Homepage :
Share |
2 comments
Labels:

Earn Millions During Life


You could never have become a financial success without developing the facility to communicate effectively. Any time one has to sell an idea or a product, one has to express himself forcefully and convincingly. To get ahead, you must learn to communicate your ideas clearly and forcefully.
Quit the Job at the Right Time
As soon as you have learned how to do your job as well as it can be done, ask for more responsibility in your company-or a different job. If you don’t get it, get out.
Develop the Habit of Saying and put away some Money as a stand by Reserve
You must have some capital to set up your business or start your enterprise. When one gets a brain wave or a brilliant idea which will serve the community or the country well and at the same time prove to be a successful business proposition, he will need funds to start a business of his own. One need to build up savings is to do extra work during spare time and even at night. Therefore do extra work and save money for investment later.

Executives everywhere are keen to locate men who are interested enough in their job to put in over-time work. Therefore, an individual should put consciously and deliberately at least one to two additional hours if he is to come up in life.
Accept a Little Insecurity
A little insecurity may prove to be a blessing in disguise. If one has an excellent idea for business or new product, he should not hesitate to invest his savings and also raise more funds if necessary by borrowing the capital wherever possible. The responsibility to repay the loan will make an individual work harder. If a person always interested in ensuring security before starting a new venture, he may end up without starting the new business at all. One has to be bold and enterprising and show readiness to accept calculated risks. Fortune will always favor the brave. You must catch your opportunity and should not allow it to slip through your fingers. If you are bold, enterprising and industrious, you can dictate terms.


Application of Commonsense

Millions of people have proposals and ideas which are brilliant and terrific on paper. But when examined from a practical viewpoint, one may find that they do not belong in the market places. In the ultimate analysis, it is the people who decide whether you are going to a success in your enterprise or not. Therefore, before one decides to manufacture or to float a new product he must ask himself whether he would himself buy the product that he is going to develop or introduce. He must check and find out whether it is important to the economy of the country and the community. In other words, he must examine every proposal by exercising his worldly commonsense. He should not be guided only by the theory and mere bookish knowledge.

Write About Or Link To This Post On Your Blog - Easy Links :
Link Directly To This Post :

Link To The Homepage :
Share |
2 comments
Labels:

Linkwithin

Related Posts Plugin for WordPress, Blogger...